Kartra Calendars

A PLACE TO CONNECT WITH YOUR CUSTOMERS

Get a date!

AVAILABILITY... CHECKED! DATE... PICKED! APPOINTMENT... SCHEDULED!

A simple and intuitive front-end interface where your customers can check, schedule and self-manage their appointments on their own.

  • Real-time booking management

    Kartra Calendars are updated in real time. So, if a customer books a particular time slot, it will block it for all other users.

  • Brand it with your logo and colors

    Got a custom brand logo and color range? Upload them to your calendar.

  • Designed to convert

    Looking good is only half the battle. Maximizing registrations is what brings the money home!

  • Dynamic time zone conversion

    If you cater to international clients, Kartra Calendars will geo-locate them and convert to their local time zone.

  • Mobile, tablet, computer... we support them all

    Kartra Calendars' interface look stunning no matter the device, browser, operating system, etc.

  • One calendar, multiple classes

    Servicing multiple areas and with multiple hosts? Have them all displayed and managed within one single calendar. 

Your weekly agenda

ONE DASHBOARD TO MANAGE THEM ALL!

When you have many clients, and maybe even many coaches, you need to keep it all tidy and well organized. Your agenda is like your personal secretary, listing and reminding you of all scheduled sessions for the week.

  • One centralized console for all your sessions

    Gain an overall view of all your appointments and clients for each of your hosts/coaches.

  • Instant access to your client's history

    As always, everything is interlinked in the Kartra universe, so you can instantly see your client's previous appointments, purchases, tags, etc.

  • Approve, cancel or reschedule sessions

    Manage (or edit) your sessions and Kartra will automatically update them and notify each participant.

  • Never miss an appointment

    Kartra Calendars will keep you up to date of every new appointment or cancellation.

A calendar that fits your schedule


  • Unlimited hosts/coaches

    You can keep it as simple or as elaborate as you need it to be. Are you a consultant offering one-to-one sessions with your customers? Then add yourself as the only host. Are you running a language school with a dozen of teachers and classes? Sure, knock yourself out!

  • Pick your available dates and hours

    It's your business, so you get to define when you're available to your clients. We all deserve a lunch break or a summer vacation!

  • Session recurrence and time horizon

    Do you want your clients to register for one-off sessions? Or perhaps recurring weekly meetings? Maybe it's a 4-day event? Whatever type of activity you cater for, Kartra Calendars gives you the flexibility to set it up!

  • Session duration and buffer

    It's generally a good idea to set a small "downtime" between sessions so you can regroup and prepare yourself for the next client.

     

    For example, a common configuration is 45 minute sessions followed by a 15 minute break, which nicely chunks your daily routine in hourly blocks.

  • Minimum booking notice

    Sometimes you need time to prepare your sessions, or you simply don't want to be booked for a session in the last minute.

     

    Kartra Calendars allows you to define, if you wish, a blocking period so nobody can register on short notice.

  • Block specific dates

    Because you probably don't want to work on Christmas day, your daughter's birthday, or your wedding anniversary!

A calendar for every purpose

NO MATTER YOUR BUSINESS MODEL, KARTRA CALENDARS CATERS TO IT

It's great to be able to pick the exact type of calendar you need, and Kartra automatically adjusts all the settings for your particular use case scenario.

  • The consultant model

    If you offer one-to-one sessions, this is the type of you. You simply pre-define your available hours through the day/week, and your users can pick their preferred time slot.

  • The gym subscription model

    Do you run different classes allowing multiple registrants per class? Pick the gym model!

  • The recurrent class model

    Perfect for teachers. Each student will reserve a specific day/time, and the system will reserve it for all future weeks.

  • The live event model

    Want to organize a meetup, a mastermind, or any event on a specific date and time in the calendar? This is your best fit.

We all have dates outside work. Kartra Calendars sync up in real time with Google Calendar!

Real time sync with your life


  • Both inbound and outbound updates

    Kartra Calendars sends instant updates to your Google Calendar, and also feeds from it. Always perfectly in sync, never an overlap!

  • Different hosts, different integrations

    If you have multiple hosts/coaches running different classes, you don't want their respective calendars to mix up. That's why Kartra allows a separate calendar integration for each of your team members.

Reminder notifications


  • Registration confirmation

    Both your user and yourself will get a notification with all the registration details immediately upon signup. You will know in real time when someone subscribes, as well as all the pertinent details about it.

  • Pre and Post event notifications

    Configure pre-session friendly reminders, and post-session follow-ups.

  • Cancellations and reschedulings

    Everybody stays up to date when a session is cancelled or rescheduled for another time.

Nobody misses a meeting: your customers, your team members or yourself!

Free or paid appointments


We give you the flexibility to run your business the way you want.

 

Free sign-ups are quick and simple. You may configure your desired registration form fields, and even add custom ones such as "How many years of experience?".

 

Moreover, and since Kartra Calendars and Kartra Checkouts are part of the same family, you can charge for your session appointments straight from within the Calendar App. When your client picks an available slot, the secure payment form pops right there.

 

Easy, seamless, perfectly integrated... it just works!

Are You Ready To Join the Kartra Revolution?


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